Safety Tool Box Meeting

Safety Tool box meetings

Regular, short, sharp, tool-box meetings or toolbox talks can be an excellent means of getting the safety message to employees and resolving safety problems.

The following advice is given for the conduct of these meetings:

  1. Find a quiet area free of distractions
  2. Use open-ended questions to promote involvement, positively reinforce responses to questions and comments
  3. Remember the 7P rule-Prior Preparation and Planning Prevents P—s Poor Performance
  4. A bit of humour does not go astray
  5. Research your topic and generally be organised
  6. Audience interaction is always a good idea
  7. Avoid lecture style presentations wherever possible
  8. When you cannot answer questions raised find out and provide feedback to the group
  9. Have a set agenda and publish minutes, including to relevant noticeboards. The minutes record discussion and outline agreed actions
  10. Topics can include a review of incidents, observations on practice, safety alerts, legislative updates and safety initiatives
  11. A guest speaker or relevant audio-visual presentation can add variety
  12. Having a set time every month has advantages
  13. The OHS professional can be a guest presenter and source of relevant material
  14. The meetings can be general safety training, an explanation of a new safety initiative, a review of existing work procedures or a general safety motivation tool
  15. Duration is generally 15-30 minutes
  16. Thoughts are varied on whether the meeting should be strictly about safety, my view is that safety should be the dominant content
  17. Be wary of people “saving up” their safety concerns until the tool-box meeting. Encourage prompt reporting of all safety concerns
  18. Have an attendance sheet where participants sign off
  19. Thank people for their participation

For further information refer to the paper Tool-box meetings on

George Robotham

George Robotham

George was a Legend in the Safety World who passed away in Sept 2013 but left us with a great legacy
George Robotham
I have worked in OHS for most of my working life, many years in the mining industry including over 10 years in a corporate OHS role with BHP. Since leaving the mining industry I have worked in a variety of safety roles with a variety of employers, large & small, in a variety of industries. I was associated with my first workplace fatality at age 21, the girl involved was young, intelligent, vivacious and friendly. Such a waste! I was the first on the scene and tried to comfort her and tend to her injuries. She said to me “George, please do not let me die” We put her on the aerial ambulance to Rockhampton base hospital where she died the next day. I do not mind telling you that knocked me around for awhile. Since then I have helped my employers cope with the aftermath of 12 fatalities and 2 other life-altering events. The section "Why do Occupational Health & Safety" provides further detail but in summary, poor safety is simply very expensive and also has a massive humanitarian cost. My qualifications include a certificate I.V. in Workplace Training and Assessment, a Diploma in Frontline Management, a Diploma in Training & Assessment Systems, a Bachelor of Education (Adult & Workplace Education) , a Grad. Cert. in Management of Organisational Change and a Graduate Diploma in Occupational Hazard Management. I am currently studying towards a Masters in Business Leadership. Up until recently I had been a Chartered Fellow of the Safety Institute of Australia for 10 years and a member for about 30 years. My interest is in non-traditional methods of driving organisational change in OHS and I have what I believe is a healthy dis-respect for many common approaches to OHS Management and OHS Training. I hold what I believe is a well-founded perception that many of the things safety people and management do in safety are “displacement activities” (Displacement activities are things we do, things we put a lot of energy into, but which when we examine them closely there is no valid reason for doing them). My managerial and leadership roles in OHS have exposed me to a range of management techniques that are relevant to Business Improvement. In particular I am a strong supporter of continuous improvement and quality management approaches to business. I believe leadership is the often forgotten key to excellence in most aspects of life. I hold the Australian Defence Medal and am a J.P.(Qualified). I have many fond memories of my time playing Rugby Union when I was a young bloke.

Do you have any thoughts? Please share them below